RESPONSIBILITIES OF THE EVALUATION COMMITTEE - PAGE 2
How can the committee create a Request for Proposal (RFP)?
An RFP is a written document outlining specific information regarding the district, the services and products needed, and the specific requirements businesses must meet in order to partner
with the district. The RFP is considered the initial step in the process of finding creative solutions to classroom space and building business and school partnerships. The committee should
consult with their legal department for appropriate verbiage and regulations. The RFP must include clear information related to the review and selection process.
At a minimum, the RFP should ask businesses to address the following components:
- Summary of the proposed project
- Description of the need with supporting data
- Description of student population, projected number of students to be served, projected demographic composition of students, coordination with the community, and employee (parents) of students
- Description of project design and implementation
- Financing - ensure the business and facility space is financially sound
- Management - plan for managing day-to-day operations of the school
- Administration - descriptions of those people in charge of long term planning of the school
- Staffing - descriptions of any employees who will be working at, with, or for the school daily
- Describe potential before-school and after-school program space accommodations
- Timeline - to become operational and for how long
- Description of facility site
- Accommodations - description of accommodations for special needs
- Facility description - description of facility space and classrooms
- Security- description of facility space safety and security of the school children, especially with regards to employee and visitor monitoring with the children
- Proposed contract terms including lease timeline, cost, and any expected facility upgrades over the life of the school
How does the committee evaluate proposals?
The committee must evaluate the feasibility of each proposal. Committees should, at minimum, take into account: operating cost, number of students served, proposed student/teacher ratio,
and the proposed number of years the satellite school would be operational. The committee will make recommendations to the school board regarding the proposals, and the school board will
have 60 days after receiving the recommendation to begin action. This action should include contacting the business and beginning discussion and further negotiations related to the
partnership with those businesses that appear to have proposals that meet the needs of the district.
What provisions should be included in the contract for operation of an ABC school?
The contract must include, but not limited to be, the following: provisions relating to any cost of facility modifications, provision for the assignment or waiver of appropriate insurance
costs, the number of students expected to be served or terms for terminating the lease, and advance notice required before the school may be closed. The school district and host business may enter into a multiyear contract.